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Using the Phonebook Directory via TalkSwitch Handset
Last Updated: 01/13/2012

Phone Book

The phone supports 80 contacts that can be entered via the phone or via the web interface. Each contact can have a ring type assigned. When a call is received from the contact, the specified ring signal is used to override the default ring type.

The Phone Book menu is accessed through the LCD menu or when assigned, a Phone Book flexible button. From the Phone Book menu, records may be added, edited, deleted or searched.

Adding a Phone Book Record

To simplify the addition of many contacts to the Phone Book, a comma delimited contact list file can be uploaded directly to the phone using the web interface.

Loading a Contact List using a Web Browser

Note: The contact list must use the following format:

SpeedNumber,Name,PhoneNumber,Information (optional)

 

Example:

SpeedNumber

Name

PhoneNumber

Information

1

Joe Smith

6135551234

Head Office

2

Dave Jones

6135552222

Ottawa

3

Samantha Davies

8883331234

 

4

Scott Duff

8004441111

sduff@abccompany.com

 

Important!

•The file must be saved in .csv format.

• The phone number field cannot contain spaces, dashes, decimals or other characters. Only use numbers.

• If a single digit is specified under the SpeedNumber column, then it will automatically be prepended

with '0'. Example: 1 will be stored as speed dial 01.

• The number of entries cannot exceed 80.

• An optional header can be included at the beginning of the csv file as shown above. It is not required.

 

To load a csv file to a phone from a PC located on the same LAN as the phone:

• Log in to the phone via a web browser. To check the IP address of the phone, press the   button, then select 8. Information. The IP address of the phone will be visible. Write it down.

• From a web browser, enter the IP address of the phone in the address bar. Example: http://192.168.1.111

• Click on Login.

• Enter the username and password as required. User name: admin, Password: 23646.

• Once logged in, select Phone Book from the left navigation area.

• Click on the Browse… button and locate the csv file for upload to the phone.

• Once selected, click the Upload button. Once uploaded, the new data should be visible in the Phone Book table.

• Check all entries to ensure they are properly imported. If the file did not upload, please check the file contents to ensure no conditions exist that might cause the phone to reject the file.

 

To add entries to the Phone Book using the telephone interface

• Press the   button, then select 5. Directory, then 1. Phone Book.

• Press the More softkey twice to scroll to the additional softkey options.

• Press the Add softkey.

• Enter a name for the new contact, press the More softkey, then the OK softkey. 

• Enter a phone number, press the More softkey, then the OK softkey. 

• Select the Ring tone to use when receiving a call from this contact, then press the Select softkey. 

• Enter a Speed Number (00–79), then press the OK softkey.

The phone adds the new contact to the Phone Book and returns to the Phone Book list.

Note: To enter alphanumeric characters, select the Mode softkey. If no ring tone is defined for a Phone Book entry, the default ring tone is used

 

Editing a Contact

If logged in via the web interface, then click the Modify button next to the contact you wish to edit, then change the information as required and save.

To edit a Phone Book contact from the phone:

• Press the   button, then select 5. Directory, then 1 .Phone Book.

• Select a contact to edit using the Up and Down navigation keys. 

• Press the More softkey once to scroll to the additional softkey options.

• Press the Edit softkey.

• If required, edit the name of the contact and press the OK softkey. 

• If required, edit the name of the contact, press the More softkey, then the OK softkey.

To enter alphanumeric characters, select the Mode softkey.

If no ring tone is defined for a Phone Book entry, the default ring tone is used.

• Select the Ring Tone to use when receiving a call from this contact and press the OK softkey.

• If required, enter a new Speed Dial Number for the contact and

press the OK softkey.

Note: To enter alphanumeric characters, select the Mode softkey. If no ring tone is defined for a Phone Book entry, the default ring tone is used

 

Deleting a Phone Book Record

To delete a Phone Book record:

• Press the   button, then select 5. Directory then 1. Phone Book.

• Select a contact to delete using the Down softkey.

• Press the More softkey twice to scroll to the additional softkey options. 

• Press the Delete softkey.

• Confirm by selecting the Yes softkey. Caution: this action deletes the record from the Phone Book.

 

Deleting All Records

To delete all Phone Book records:

• Press the   button, then select 5. Directory then 1. Phone Book.

• Press the More softkey 4 times to scroll to the additional softkey option DelAll. 

• Press the DelAll softkey.

• Press the Yes softkey to confirm deletion of all contacts or No to retain the contacts and return to the Phone Book. 

Note: To enter alphanumeric characters, select the Mode softkey. If no ring tone is defined for a Phone Book entry, the default ring tone is used

 

Searching the Phone Book

To search for the Phone Book using either Name or Number:

• Press the   button, then select 5. Directory then 1. Phone Book.

• Press the More softkey 3 times to scroll to the additional softkey options. 

• Press the Find softkey.

• Input a search keyword, press the More softkey, then press the OK softkey. 

• The search result displays showing the Speed Number Name and number. 

Note: To enter alphanumeric characters, select the Mode softkey. If no ring tone is defined for a Phone Book entry, the default ring tone is used

 

 

Dialing from the Phone Book

To dial a number from the Phone Book:

• Press the   button, then select 5. Directory then 1. Phone Book.

• Select a contact to dial using the Down softkey or search using the Find softkey.

• Press the More softkey to scroll to the additional softkey options.

• Press the Dial softkey to place the call. 

Note: To enter alphanumeric characters, select the Mode softkey.  Refer to Appendix B for the character mapping of dial pad digits.

 

To dial a contact using a flexible button programmed for Phone

Book access:

• Press the button while the phone is idle.

• Select a contact to dial using the Down softkey or search using the Find softkey.

• Press the More softkey to scroll to the additional softkey options.

• Press the Dial softkey to place the call.



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